Solutions to the 5 recurring problems of corporate parking management

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At the center of the debate on the issue of urban mobility, the efficient management of parking spaces is more than ever a hot topic. A smarter and proactive management for company car parksby raising employees awareness about their way of transportation can lead to a global improvement of the situation. The fast movement of digitalisation opens a wide range of possibilities, but the solutions are still rare.

Here is a brief overview of the difficulties that Fleet and Facility Managers may encounter and the solutions that may apply.

  • Manage a large number of potential users in a parking lot that is always too small!
  • Badges and remote access controls… How to stop having to manage them?

Manage a large number of potential users in a car park too small!

Urban densification, tax policies favouring company cars as well as property taxes on car parks have led to a scarcity (and therefore an increasing cost) of parking resource in recent decades. On the other hand, changes in work habits, in particular through the flexibilisation of spaces (through the New Way of Working) and employees’ business trips, have led to an increase in comings and goings in car parks.

Let’s say it, in this climate of change, it became impossible to manage the car parks as we did 20 years ago.

As a Fleet or Facility Manager, it is essential to be able to manage users and their access rights easily by always keeping a clear view of who has access to what and when. Today, there are online business parking management solutions solving this puzzle for fleet managers in a few clicks.

Badges and remote controls for access… How to avoid losing them?

This need for flexibility in access management implies the need for dematerialisation of the remote control or the access badge. The distribution of parking badges and remote controls is a waste of time for Fleet and Facility Managers. Exchanging badges or remote controls between employees, business visitors, partners… accelerates the loss and lacks flexibility. It often happens for companies to end up with an unknown number of badges in circulation without any visibility on their usage or on which they should actually be disabled.

To make access to corporate car parks more transparent, easy and flexible, users who have been authorized to access the car park via anonline company parking management systemwill have the opportunity to transform their phones to a parking remote control. This is automatically activated in case of valid access.

The black box syndrome … How to get to know the usage of your parking?

The number of badges in circulation is rarely a reliable indicator of the number of cars parked in corporate car parks. You thought your parking was full? It was not. The parking spaces remain partially empty and represent an additional cost for the company while its business visitors and employees are desperate for a place to park.

To solve this problem, you need a parking management system, which will allow you to understand the actual occupancy of your car park, get an overview of the planned usein the future and build reports based on the usage history. Powerful booking tools coupled with dematerialised access allow for a fine understanding of the use of car parks at any time. On this basis, making the right decision is no longer a challenge.

Parking management? Don’t turn it into your job!

Sit on your chair and define the parking usage strategy ( parking policy). In other words, depending on your policy and your internal organisation, define who has access to what, in what ways. The parking management software then allows you to set up your policy and let users make their reservations when they need a parking space or free up their place when they do not need. Your users manage their daily access, without your intervention.

Management of multiple car parks … How to standardize their management?

Well yes, no more differentiated management on access systems specific to each site. The digital solutions allow you to manage all your sites centrally and allow a simple circulation of your users between your different car parks according to their needs and movements.

Photo by Logan Walkeron Unsplash

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